3 Tricks to Planning a Company Picnic – Take the stress out of event planning and add in the FUN!
How to Pick the Right Corporate Event Location for your Company Picnic
An important feature of your company picnic location is proximity to your guest’s home. Honestly, it’s hard to enough to get people out of their homes on their day off. It’s even harder when the drive is extensive or getting there is a hassle. Search within 10 to 20 miles of the workplace or employee’s homes for the location. Even better, choose a venue they are already familiar with or you know they frequent. It’s also important to know as much as possible about the site you choose. Some venues may have restrictions that could cause problems as you continue planning.
Example: Some sites in the St. Louis area do not allow staking in their grounds which may change the way you prepare for activities at your event. Some may require you get additional permits or use preferred vendors which can be unplanned costs for an event planner. On the other hand, some St. Louis venues like St. Louis County Parks provide services like shuttles from parking lots, onsite restrooms, and trash pickup services while others do not. These value added services can save big bucks when considering your company picnic budget.
How to Choose the Perfect Company Picnic Catering Menu
This corporate event is not one you should turn into a potluck. You want your employees to enjoy themselves and feel appreciated. Before searching for event catering, create a sample catering menu and then start researching catering companies. A good catering service will adjust to your needs and then suggest additional menu offerings.
Tip: Don’t get duped. Choosing a catering only company may not be the best route for your event. Some caterers require you to provide tables, tents, power, etc. which are additional costs in your budget. However, there are turn key event production company options. They provide in house catering in addition to other services such as entertainment, event staff and logistics. You can get everything you need for your company picnic with one vendor; saving time and money since it is all under one roof.
Provide Balanced Activities for All Ages
Activities are the biggest incentive for attendance. More than likely your corporate picnic will be family friendly. It is easy to find activities that are excitable for kids like inflatable bounce houses and blow up slides. To increase attendance and guest’s length of stay, create a tournament between the adults or choose activities that get everyone involved!
Tip: Don’t forget your inactive guests. Not all attendees want or can play on inflatables, ride a mechanical bull or climb a rock wall. Having activities like Bingo, Craft Stations, DJ ran Trivia Games, Casino Tables, Caricature Artist, Photo Booths, Airbrush Tattoos, and Wax Hands keeps all ages involved and engaged for the company picnic.
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