Elite Event Services - Edwardsville, IL

3 Factors to Think about When Planning an Outdoor Event

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When planning an outdoor event, please consider these three factors to avoid unexpected surprises the day of your event!

Check Weather forecast on your Outdoor Event Date

We all know Mother Nature has a mind of her own. Rain and lightning may cause for an event to be cancelled due to safety. To avoid a mini crisis, make sure to schedule a Rain Date at the same time you schedule the original event date. This will help if the occasion should arise, both planner and guests will be able to reschedule for the Rain Date.

Grass or Pavement

Whether your event will be set up on grass or pavement makes a huge difference to event planners. Along with setup, a majority of equipment and tents require to be staked or sandbagged to stay in place. To eliminate accidentally drilling into gas lines or other buried cables when staking, have facility maintenance take a look into these areas prior to the event date. Being made aware of the surface of where each piece will be placed beforehand makes for a smoother setup as well.


Depending on the location of your event, some counties and parks require specific permits to be purchased. Almost all permits must be purchased prior to the event. Many event companies will make the client aware of such permits during the planning process; however, this may not be true for all. As the event planner, the responsibility of obtaining such permits may fall on your plate. If you are unsure if your event requires a permit, a call to your Local County or government office should be able to direct you in the right direction.

Hosting an outdoor event may require a bit more effort in the planning process, but the end product is worth it!

Posted in: Company Picnics, Event Management, Outdoor Events, Special Events, Youth Events , May 28, 2018


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Client Testimonials

  • Elite Events did a great job. They had great ideas, were on time and took the worry out of planning our event for 300 people.

    `` Alicia - Company Picnic

  • Used Elite Event for the first time on June 18. They were great. The staff made sure all of our needs were taken care. Our guests were very pleased with Elite.

    `` Marla - Company Picnic

  • My event went great with the help of Elite Event Services. They arrived ahead of time and were professional and polite. The whole event went so smoothly!

    `` Rebecca - Village Festival

  • The business and the product that Elite Event provides was outstanding. I had some of the parents who didn't belong to our church inquire about who and where we rented the slip and slide. We will be using in the future.

    `` Amanda - Church Event