When planning an outdoor event, please consider these three factors to avoid unexpected surprises the day of your event!
Check Weather forecast on your Outdoor Event Date
We all know Mother Nature has a mind of her own. Rain and lightning may cause for an event to be cancelled due to safety. To avoid a mini crisis, make sure to schedule a Rain Date at the same time you schedule the original event date. This will help if the occasion should arise, both planner and guests will be able to reschedule for the Rain Date.
Grass or Pavement
Whether your event will be set up on grass or pavement makes a huge difference to event planners. Along with setup, a majority of equipment and tents require to be staked or sandbagged to stay in place. To eliminate accidentally drilling into gas lines or other buried cables when staking, have facility maintenance take a look into these areas prior to the event date. Being made aware of the surface of where each piece will be placed beforehand makes for a smoother setup as well.
Depending on the location of your event, some counties and parks require specific permits to be purchased. Almost all permits must be purchased prior to the event. Many event companies will make the client aware of such permits during the planning process; however, this may not be true for all. As the event planner, the responsibility of obtaining such permits may fall on your plate. If you are unsure if your event requires a permit, a call to your Local County or government office should be able to direct you in the right direction.
Hosting an outdoor event may require a bit more effort in the planning process, but the end product is worth it!